AR+AP+Admin

**Job tasks and responsibilities** //Logistics and order processing// //Accounts Receivable/Payable// //End of month activities// //Administration Duties// **Skills and experience**
 * Liaising with freight forwarder, sending shipping documents, checking on despatch, booking time slots, making sure de hire is picked up to avoid demurrage, paying accounts.
 * Checking freight invoices that charges are correct
 * Invoicing orders received. Email COA's and docs to customer, maintaining batch numbers record.
 * Email queries and correspondence
 * Processing new orders
 * Liaise with production team for order status
 * Send order status updates to customers
 * Chasing up payments, sending reminder notices to customers
 * Sending statements to customers
 * Resolving issues or discrepancies
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Paying all the bills, (freight, courier, phone, electricity, stationery, contractors, book keeper, stationery, PC service, regulatory)
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Overseas payments
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Collate and compile all paperwork for accountant
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Monitoring payments received and recording details
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Reconcile credit card statement & collate receipts
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Reconcile cash receipts
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Reconcile bank statement
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Reconcile cheque book
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Pay Superannuation
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Compile Monthly statements for all customers & email to them
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Run aging report for all customers
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Get reimbursement from customers for fees etc
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Pay BAS / TAX to Australian Tax Office
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Daily email correspondence, answering queries
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Booking overseas & domestic travel and diarising appointments
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Day to day duties, pick up and opening mail, banking, stationery, filing, renewing magazine subscriptions.
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Using a range of office software, including email, spreadsheets and databases; Managing filing systems
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Recording office expenditure
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Organising the office layout and maintaining supplies of stationery and equipment
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Maintaining the condition of the office and arranging for necessary repairs
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Ability to maintain finance functions
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Some experience in credit and accounts receivable
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Technical skills: Proficient in PC/Mac systems, Word, Excel, NetSuite
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Attention to detail
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Excellent communication and coordination skills (telephone correspondence and email responding)
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Delivering exceptional client service
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Working to deadlines
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Manipulating spreadsheets
 * <span style="background-color: #f7f7f7; font-family: Helvetica,Arial,sans-serif; font-size: 14px; text-align: left;">Data entry